Acknowledgement of resignation letter sample

Sometimes, resignation letters are difficult to accept – especially when the employee who submitting the resignation is a valued employee. Behind every resignation is a good reason. So keep in mind to always accept a resignation with a positive attitude. It has to be real and genuine, for he/she will easily feel if you are not being honest. Be compassionate and considerate of their feelings as well. There are several reasons why an employee decides to file for a resignation. Some of the possible reasons are:

1. Your employee desires for an increase in salary. This may just be an indication that he’s salary does not suffice him anymore.
2. He is attempting to win a promotion or at least an improvement in his status as an employee.
3. He could be stressed. It may be stress from work, or may also be from other aspects of the employee’s private life.
4. He is dealing with some health issues. He thinks that he will not be as productive as he was if he continued his job.

Whatever the reason, receive and accept the resignation graciously. It is advisable to send your letter through post mail. Better yet, give it to the employee personally. But remember that the human resources department should approve your letter first. Below is an example of a letter on how to accept a resignation.

SAMPLE ACCEPTANCE LETTER

May 28, 2010

Molly Burke
Brown Street Boulevard
San Antonio, California 4038

Dear Ms. Burke,

Good day! In behalf of the Brent Company, I am writing to acknowledge your letter of resignation. Your resignation from the position of Assistant Manager of the Planning Department effective from July 1, 2010 is accepted.

Your contract of employment states that you will work until June 25, 2010. For the separation details, we are giving you a severance pay equivalent to three months salary. We will also be extending your other health and medical privileges for six months.

In behalf of the Brent Company, I would like to take this opportunity to thank you for all the effort and contribution that you have given to the company. You are truly one of the most loyal and excellent employees we have.

Until then, we wish you well in all of your endeavors. Thank you very much and have a good day.

Yours sincerely,

John Brent
Executive Director

cc: Human Resources
Brent Company Human Resources