Letter requesting genealogy records from library

Description

Use this letter template to contact a library for copies of newspaper obituaries for your ancestors. The letter encloses a self-addressed, stamped envelope and a check to cover research and copying costs.

User

[Street Address]

[City, ST ZIP Code]

[Date]

[Recipient Name]

[Title]

[Library Name]

[Street Address]

[City, ST ZIP Code]

Dear [Recipient Name]:

I am writing to request documents that will assist me in my genealogy research. I would like the newspaper obituaries for my grandfather and my great-grandmother, both of whom died in [City, ST], and are buried in the [Cemetery Name] Cemetery. My relatives’ birth names, birth dates, and death dates are listed below.

[Relative Name]

Born in [City and State or Country], about [year]

Died [date], in [City, ST]

[Relative Name]

Born in [City and State or Country], about [year]

Died [date], in [City, ST]

I have enclosed a self-addressed, stamped envelope and a check for $[amount] to cover research and copying costs. If this amount is not sufficient, please let me know, and I will send a check to cover the additional cost. If my check exceeds the amount you normally charge, please consider the leftover funds a donation.

Thank you for your time in considering my request. I look forward to hearing from you.

Sincerely,

User

Enclosure